Get help with purchasing, reimbursements, travel & entertainment,
check pick-up, hiring students, posting jobs, office supplies and
If you need to buy something, use our online PrePurchasing site.
Log in using your UCD (Kerberos) ID, complete the form, add any
URLs, then press “submit.” You will need to include the account
The form will route to our staff, who will order the items you
request, or contact you if more information is needed. Marisa Kline is the primary
person responsible for purchasing. Contact her if you need to
follow up on an order.
To request reimbursement for supplies purchased, please use
this form. Complete the information and print it out, then
submit to Tracie
Dang along with your itemized receipt. Note that
reimbursements cannot exceed $499.
Travel & Entertainment
Please see MyTravel for
information about reimbursement of travel or entertainment
expenses. We have related forms available here. To
submit receipts by email, see these
instructions. Contact Vivian Reyes-Johnson
with any travel-related questions.
Need help setting up your travel delegates? It’s a good idea
to designate Vivian Reyes-Johnson, Karen Nofziger, Nancy
Louks, and Marisa Kline as your delegates at MyTravel/Connexus to
make sure they will be able to process your travel reports. They
will be able to troubleshoot if there are problems. (See the
“Create a Delegate” tutorial there for details.)
Interested in getting a corporate card to use for your travel and
entertainment expenses? This card lets you avoid paying out of
pocket. Get Information and apply for the U.S. VISA corporate card.
Need to pick up your check? See Vivian Reyes-Johnson in
the Business Office. Remember that the quickest way to receive
your payments is to set up direct deposit for both reimbursement
and payroll checks. This is easily done by using the UC
Davis online Direct Deposit
Hiring students, posting jobs
Want to hire an undergraduate student? If you are hiring a
student who has work study, use our new Work Study
Hire form to speed up the process. We have a similar form to
use for non-work
study hiring; both forms are completed online and route to
the payroll staff when submitted.
Payroll Coordinators with your questions about hiring an
undergraduate. For new positions, you will need to provide a job
description and required qualifications, along with your
preferred hourly rate. We are required to post a vacancy listing
for each position, which the payroll coordinator will do. All
students must be hired through this process before they start
working (UCD policy).
Want to hire a graduate student on your research account? Please
Want to hire a Reader for one of your courses? After getting your
chair’s or director’s approval (including the number of hours
authorized), contact the Graduate
Advisers and they will process the appointment.
If you are applying for an extramural grant or gift, please talk
to Nancy Louks,
TAAG Finance Manager. It is best to talk to the Nancy before
you apply, so she can help you with the process and can ensure
that policies are followed regarding outside funding.
The primary key assigner for faculty and staff is Marisa Kline (168 Everson). Key
hours are from 1:30–3:00 p.m., and by appointment. If Marisa is
not available, other staff in the Business office will help you.
Cruess Hall and Theatre & Dance are exceptions: Most Cruess keys
are obtained from the Tool Room Supervisor, Jeff Aldridge (101 Cruess).
Susie Owens manages keys
for Wright Hall, Wyatt Pavilion, Della Davidson and Hickey Gym
Key Cards for the Art Annex can be issued by Don Yee. For individual or class
Art Building key cards, please click here.
For after-hours access to buildings, call Custodial Operations,
Building Unlocking and Locking Services: 754-0122.
Need basic office supplies, or have a special request? Ask staff
in your building for basic supplies. We also have many lightly
used office supplies in our storage room (Art 56), so check there
first, before you buy folders, hanging files, staplers, or
A call for textbook orders comes out from Marisa Kline about 6-8
weeks prior to the quarter. In order to request textbooks, please
give the following information to Marisa:
Expected Enrollment (if you know it)
Is the book required, optional, or recommended?
Do you need desk copies? If so, how many?
If you have questions or need to follow up, please contact
We have started to use the UC Davis PrePurchasing system that
is fully integrated with campus business systems. This
application is designed to handle the departmental pre-purchasing
process. PrePurchasing allows users to submit any type of order
request, including KFS, MyTravel, and other campus services. This
application also aids in the departmental approval process
associated with approving order requests.