As we add, update and correct content on the Arts websites,
it is important to follow existing formats and stick to the
established standards, for consistency across our site. Here is
some information to help you do that. For website basics, use the
‘help’ tab on the website log-in pop-up. It’s very easy to use
and and understand. Log in to see even more information that
the website editors have prepared to help you.
Spelling, abbreviations, capitalization, degrees, majors, and the
like follow the Campus Identity Standards, available at the
UC Davis Marketing
Toolbox page (see the
Editorial Style Guide). For example, according to the guide
we should use the spelling ‘adviser’ instead of ‘advisor’ on our
website, since we do not have any Cooperative extension or
Resident advisors on our staff (see adviser/advisor entry).
Phone number format: We include the area
code (530-xxx-xxxx) for all phone numbers, and use
hyphens rather than periods.
Create an account or request password reset
Our site allows you to create an account if you don’t already
have one, or to request a new password if you have forgotten
yours. Most staff have an account already. To reset your
password, follow directions below and click the “Request new
If you haven’t been set up with a user account yet, you may
create an account by going to arts.ucdavis.edu/user and choosing
the “create new account” tab, or by clicking on the gear
icon that appears in the lower left corner of your screen when
you hover there, then choosing the “create new account” link in
the box that pops up.
The ucdavis domain is set as “pre-approved,” so by creating an
account using your @ucdavis.edu email address, you’ll
automatically be granted the access you need. You may be sent an
email with a link. Clicking the link confirms that you’re a real
person, and allows you the access that matches your site
settings. Most users have “contributor” status, which means all
changes must be approved before they go live.
If you have questions about creating new accounts on your site,
check with your organization admin at email@example.com.If
you already have a website account, go to http://arts.ucdavis.edu/user
to log in, click the Log in link provided in your secondary menu,
or use the log in link that appears in the lower left corner of
your screen when you hover there over the gear icon.
Map links and addresses
The map links can cause trouble if they don’t reference the
Google Earth coordinates. You might have a link that leads to map
of the whole United States (not very useful). To avoid this,
enter room and building information in the “phone number” field
instead of the “address” field in contact information. Please
follow this format: Room 170, Everson Hall.
If you have GPS coordinates, go ahead and enter them in the
If you want to add a map link but don’t have the GPS data, you
can link to the campus map instead, as in this example for Music
In 2015 the campus map upgraded many of its links, but not all,
so it’s a good idea to check after you add the link.
Carousels and other images
Please email firstname.lastname@example.org if you want to add one of
the large front-page photos, which are called ‘Carousels’. Attach
the photo file to your email. We always need good photos, 6-9 at
a time for each department home page. It’s helpful
to add a caption that describes the image, for users who
depend on screen reader software (for example).
A note about images: Your image should be of sufficient
resolution so it does not appear pixelated, at least 72 dpi at
the size you want to use it.
Image formats supported: .JPEG, .JPG, .PNG, .GIF
Here are the recommended dimensions (in pixels) for different
Carousel - 490 x 325
Pods - 220 x 190
Thumbnails - 120 x 400
Overviews - 460 x 200
Here is a cool trick to finding out the exact dimension of
Use Chrome as your browser
Right click on the image you’re looking to find the dimension
Click on ‘Inspect element’
Hover over the image URL and you’ll see the dimensions there
For even more help and tips gained by experience working on the
arts website, see the Website
Most users of our website start with a
Contributor-level account. After some practice,
trial and error, and ongoing review/approval by a site
admin, you can ask to be elevated to the next level. Users who
follow best practices and demonstrate competence will
be raised to Editor level.
We wanted to share our tips on creating and editing
content with everyone who works on the arts websites.
These are things we learned along the way, wish we knew about
sooner, or maybe we forget how to do them because they don’t
come up very often. And remember, there is a lot of helpful
information in the site’s knowledge base, accessible from
the help button on the log-in pop-up.
This guidebook was created and edited by student website editors:
Jasmine Chen and Ela Amatya, and Karen Olson.