ARTS WEBSITE GUIDE
Information about Course Descriptions, Email Blasts, Events, Photo Galleries, Pods and Profiles.
1. Make sure that all course description titles are in the standard format:
a) DEPTNAME 3-DIGIT-COURSE-NUMBER: COURSE-TITLE
(UNITS - Recommended)
i) Example ART 002: Beginning Drawing (4)
b) If a letter is included in the course number, add it without a space.
ii) Example: CTS 124E: COSTUME DESIGN FOR FILM
2. Quarter-specific course descriptions:
a) Make sure that this description is a separate post from its general course description; DO NOT replace its general course description with the quarter-specific one.
i) There will most likely be a separate post for each quarter under all departments, this is the most appropriate place to tag the quarter-specific course description.
b) Tag the professor if you know who is teaching the course that quarter (enter the name in ‘Related people & profiles’ field).
1. Any post on the website can be sent out (or “blasted”) to an email address, a listserv, or a group of subscribers to one of our lists. This is an easy way to send out information in a nice-looking format.
2. Anyone can create an Email Blast post (there are several types to choose from) but only the Site Administrators can send them out. Please check with firstname.lastname@example.org for help sending out an email blast. Include information such as when you want to send the message, and who it should go to (a group or list, usually).
1. Calendar events
a) In the edit mode, refer to the ‘Calendar dates’ to specify the dates and times of the event.
Calendar View (single day event)
Calendar View (multiple days event)
b) Note: For multiple performances it is often necessary to add each date and the times for that date separately, rather than as a range. For most exhibitions a range of dates works fine.
2. When tagging event posts, if you would like the event to appear under ‘Upcoming events’ on a department’s homepage, the post has to be tagged to that department’s homepage.
a) You need to click on the homepage title and there should be a checkmark next to the department name, not a dot.
This is where the event will show up on a department’s homepage
3. When creating an EVENT post for an exhibition:
a) Realize exhibitions commonly open following a reception.
i) Create one post that includes both reception and exhibtion information
ii) Create another post focusing on the date/time/details of the reception
4. When creating an EVENT post:
a) Visiting lectures, faculty talks, career events, exhibitions,and performances that take place at UC Davis are usually added to the calendar for the related department, and may also be added to the Arts Administrative Group Calendar.
b) Most events held outside of UC Davis do not need to be displayed on the calendar, but are treated as news items within a department.
5. If there are images that correspond to a new event/course, CAROUSEL posts may be created to promote the event:
a) Carousels may only be tagged to their corresponding department’s homepage, not the Arts Administrative Group homepage. Only a site editor or publicity staff should post images to the Arts Administrative Group home page (arts.ucdavis.edu).
1. Changing the post type to ‘Photo Gallery’: Sometimes you may need to change the post type. Often there will be one image before an event, then somebody will send more. If there are multiple images for a post, try changing the post type to ‘Photo gallery’. The images will display much better this way.
a) This will create a photo gallery with all the images (left). Otherwise, the images will simply be displayed in order (right).
1. Redirect link—always have a redirect link to another post for a pod if your pod does not contain all the needed information and you simply want to direct the viewer to an already existing post. Think of pods as a way to highlight existing information and lead users to it.
2. There can only be a maximum of three pods on a page.
a) When you tag a new pod to a page, check to see how many pods already exist on that page.
i) If there are already three or more pods, decide whether it is worth bumping one of the pods down; you might want to either move them around to accommodate or simply tag it to a different page if that is a better option.
b) If you want a pod to show up on a department homepage, make sure that the post is tagged to the homepage (refer to #4 of the “GENERAL” section).
b) Check before archiving: When removing pods, it’s a good idea to edit the pod and just untag it from the page where it isn’t needed. Some pods are tagged to multiple pages so if you just archive it, you will also affect a number of other pages (see, for example, http://arts.ucdavis.edu/pod/office-locations).
1. When editing a profile post, make sure to type the person’s last name in the ‘Last name’ sort field, right below the body content’s text field.
Note that ordering changes will take place immediately if you click on the ’sort name’ header, even though most changes do not happen until you click the ’save’ button.
a) When ‘Show Content Zones’ is on, a ‘Reorder’ button appears under the ‘Posts’ tab. If the last name is typed in each post, this allows easy, alphabetical ordering by sort name. This is useful for profiles, which are commonly sorted alphabetically.
3. Notice that there are several profile types you can choose from:
a) Faculty Profile
b) Student Profile
c) Staff Profile
d) Alumni Profile
Different types have different fields in the post, so make sure to choose the correct type when creating a new profile.